3.6 Discussion Groups

 

Discussion Groups

Discussion Groups

This page describes discussion groups and includes the following sections:

 

 

About the Groups Panel

 

Figure 15: Groups Panel

The Groups Panel, located in the Social module's left-hand panel, displays the News Feed and the discussion groups that you are member of, or are following.

Figure 16: Default Group Discussion Icon

You are notified of new discussion group discussions by a number appearing adjacent to the specific discussion groups.

The order of discussion groups in the panel is determined by a ranking calculated by the system according to total group activity plus current user participation plus current user mentions (and other parameters). Discussions can be manually promoted the to top the panel to provide high visibility for others in the discussion.

Internal users can see all public groups. External users are limited to seeing only groups to which they are a member and private groups are only visible to team or group members. All user groups are discussion-able by default.

The button located adjacent to MY GROUPS enables creating new discussion groups.

The Browse Groups link, located below the Groups list, accesses the Discussion Groups module from where you can join groups which are then consequently listed in your Discussions Groups Panel.

 

 

Discussion Group Permissions

 
Every user has permission and the ability to create ad hoc private or public discussion groups.
Additionally, every internal user and can join a public discussion group. Once you join a discussion group, you are automatically a follower of the group and become included in related discussion posts which appear in the News Feed.
The discussion group is added to your Discussion Groups Panel, and you will receive related posts in the Activities Today.
Additionally, when you become a subscriber to that discussion group, all related email notifications are sent to you .
All members of a public group can add new members to that group. Internal users are permitted to see all 'public' discussion groups, whereas external users can only see discussion groups they are members of.
Only private discussion group members can see private discussion groups.
 

 

Adding a Discussion Group

  1. Open the Social module ; click

    The Navigation Panel opens.
  2. Click Social .


    Figure 17: Select Social Module

The Social module opens.

  1. Click located adjacent to MY GROUPS.

    The Add New Discussion Group window opens.

Figure 18: Add New Discussion Group

  1. Click to upload an icon for the discussion group.
  2. Define a discussion group name and description.
  3. (Optional) Click the to define the discussion group as private.
  4. Click adjacent to the Group Members field.

    The Add Group Members multi-find window opens.
  5. Configure the multi-find window as necessary.

    The intended group members are added to the Add New Discussion Group window Group Members field.
  6. Click
    The data is sent to the server, the screen refreshes showing a newly created discussion group listed in the
    Groups Panel. ​
Note: Click to save the new discussion group and open a blank Add New Discussion Group window.

 

Figure 19: Group Properties Card

The discussion group is created.

 

Joining Discussion Groups

  1. Open the Social module; click

    The Navigation Panel opens.
    1. Click Social .

Figure 20: Select Social Module

The Social module opens.

  1. Click located at the base of the Groups Panel.

    The Discussion Groups module opens.

Figure 21: Discussion Group 'All' Module View

  1. Ensure the All view is currently open (or select it via View Navigator).
Note: The Discussion module All View displays the available Groups to which you can become a member.

 

  1. Select a group from the grid.
  2. Click
    The button changes to

You have joined the group.

 

Defining Membership

  1. Access the Social module and select the discussion group from the Groups Panel.
    The discussion group opens (in Item Detail view) .

Figure 22: Discussion Group Item Detail View

 

  1. On the discussion group Properties Card, click .
    The Properties Card expands fully.

Figure 23: Expanded Properties Card

  1. Click the discussion name.
    The name field becomes active, and the name can be edited.
  2. Click to add an icon for the discussion group.
  3. Position the mouse pointer over areas adjacent to other field titles in the properties card: ​
  • Definable fields are indicated by
  • Undefinable fields are indicated by (according to System Settings)
  1. Click and a define fields as necessary.
Note: Definition dialog and windows vary according to definable Item properties.
  1. Define fields as necessary.

Discussion group membership is defined.

 

Leaving a Discussion Group

  1. Follow Steps 1 through 3 of the above procedure.
  2. Select the group on the grid to leave.
  3. Position the mouse pointer over

    The button changes to
  4. Click
    The button changes to and ​your user profile has no association to the discussion group.
Note: You can also leave a discussion group from a discussion Item Detail view.

 

The All Company Group

Internal Users within the organization are automatically added to the Clarizen out-of-the-box All Company group which is a special group automatically created within an organization. ​

 

User Groups

User groups can be used as discussion groups.

Every internal user and can join public User Groups (based on System Settings).

You can access User Groups by clicking located at the base of the Groups Panel.

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