Administrators automatically granted edit privileges for private items

Prior to this release, when the 3.9 Views and Reports Sharing Limitations system setting that controls who can make private reports, folders, dashboards, and views public was enabled, items created by users without administrative privileges could not be shared publicly with the rest of the organization. In addition, if a user left the company, their private items could not be shared or deleted.

To ensure that when setting is enabled, private items can be publicly shared or removed from the system, when the setting is enabled, System administrators are automatically granted the edit permissions for private reports, folders, dashboards, and views created by users. To ensure that System administrators can always share and delete private items, these permission cannot be revoked from System administrators by users. 

The change only applies to new items created after this update is installed and does not affect previously created items. In other words, administrators are not granted privileges on items that existed prior to the update.

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Comments

  • Avatar
    Vghionni

    Administrators automatically granted edit privileges for private items. This should be applied to all Reports, Dashboards and views created not only private items. Administrators are often asked to troubleshoot reporting or even view creation. If we cannot see it, there is then a level of effort to get the user who may not know how sharing works to add the administrator.

  • Avatar
    Natasha Ormiston

    Hi Vince,

    Thank you for the feedback, Vince!

    I have forwarded your request to the Product team.

    Currently, if the setting is turned off, administrators are granted the edit privileges by default, but users/owners can remove them, making the item private.

    Kind regards,
    Natasha.

  • Avatar
    Natasha Ormiston

    Hi Vince,

    Your feedback has been added to the Product Change Request #CR-332758.

    Kind regards,
    Natasha.

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