Change History

What's New

Change History - System Level

A new Change History tab under Settings lists all changes (additions, updates and deletions) to Work Items, the Dependencies between them, Resources, and user Calendar Exceptions in the system. 

Change History - Project Level is in controlled availability. Contact your Clarizen Customer Success Manager or Clarizen Support to request access.

Project-level changes are available from the Project's Property Card.

Note: Project-level Change History is currently in Controlled Availability. Please contact Clarizen to gain access to this feature. The feature will be available in an upcoming update with a new system setting to enable/disable access from the Project page.


  • Track 30 days or last 1000 changes (whichever is the larger) for auditing purposes
  • Easier troubleshooting. Save time locating root causes of changes and fixing issues.
  • Additional features include:
    • Live Mode to follow updates with automatic screen reload
    • Filtering and sorting options for locating issues quickly and easily
    • Direct access (clickthrough) to changed items


How it Works

Go to Settings, and open the Change History tab.

Details for each change include: 

Changed On

The date and time of the change in the your local time

Changed By

The user that made the change. System denotes changes made by the system.


The type of change can be AddUpdate or Delete


Direct - Updated by the user in Clarizen (web or mobile), or via API/workflow

Indirect - Updated as a result of a Direct action. For example, changing a work item's due date can cause the expected progress field to be recalculated.

Component - Changes performed by the system that are part of another operation. For example, adding a new task will also cause the addition of a resource link for the default Owner.

System - Updated/calculated by the system. Scheduled changes such as calculation of "Expected Progress" fall into this category. 

Item Type

The type of item, including work items, user etc.

Note: Shortcut additions are currently not tracked in Change History.


The name of the item

Related Item

If the change involves another item (such as adding a resource or a dependency to a task), you’ll see the related item displayed here.

Field Name

The display name in Clarizen

Previous/New Value

The value of the field/item before and after the update


Filtering and Sorting

Click on a column header to filter and sort the items.

Time Zone Options

The time zone option makes it easier for users across multiple timezones to compare changes.

This is of particular use when Clarizen Administrators/Power Users located in a different timezone want to assist other users and review changes in a specific timeframe.

The default is "My Current Local Time" as per your computer's current clock setting. 

Live Mode

Click Live Mode to have the screen automatically refresh the Change History every 10 seconds. This is particularly useful when working with multiple monitors and testing workflows or API changes.

Live Mode deactivates after 2 minutes or whenever you manually reload the page.

Item Details

Click the arrow to open the item details in a new tab.

Previous Data

Change History starts recording changes from when this feature becomes available. 


Users with Financial Permissions can see updated financial data for a Project.


Click here for an on-screen tour

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  • Avatar
    Scott Cole

    We need the ability to export this data to Excel, especially given the limit of 30 days or last 1000 changes.
    And with the new "Project-level" change history, is the 30-day / 1000-change limit by Project?

  • Avatar
    Thomas Sims

    I would also like to have the ability to export this to excel. Ideally with an ID for each change so that we can filter out duplicates if we export more frequently than 30 days.

  • Avatar
    David Goulden

    We will release Export to Excel in a coming release.

  • Avatar
    Antony Willers

    Finally, a way to stop the finger pointing. Would also be useful to be able to report on these events. Maybe workflows to trigger emails when a specific field is changed

  • Avatar
    Kimberly Coates

    I've been waiting for this! Agree with others on the ability to export. Auditor will want to see system change logs.

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