Timephase Financial Data in Reports & Dashboards

What's New?

Having captured your timephased Financial Plans and Actuals on projects and portfolios, you can report across Projects or your entire organization. At this stage, you are able to aggregate Time Phased Financial Resources data and present it in tabular reports, or highlights and charts. 

 

Note: This capability is available to organizations who have already enabled "Financial Planning" in System Settings > Budget Management. 

 

Benefits

This is a hugely valuable capability which will enable you to answer key business questions like:

1) Projected Labor Revenues look like for the coming 12 months?

2) Portfolio quarterly planned CAPEX spend for the next 3 years

3) Monthly Revenue Recognition from Labor timesheets 

4) What is the breakdown of planned costs per category for my Project

5) How much are we going to spend on Travel Costs over the next 6 months?

 

How it works

 

In Reports, when running on Project, you will now see a new special relation Financial Resources

Financial_Resources_Relation.png

 

 

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Once you have selected Financial Resources, fields of the Labor and Non-Labor Resources will be available to you (including Expense Type, Category), as well as those of the Time Phases (months).

 

Timephase_Highlights.png

 

Aggregated Flag

Financial Resources can be directly set on Projects, as well as rolling up from Milestones and Tasks. 

The Aggregated Labor and Non-Labor Resources are aggregated at Project level. Use the Aggregated flag to prevent double counting of costs in the case where you have Costs set at the Project level and Aggregated from Tasks in the project work plan. 

Month_Picker.png

 

Labor Resources

As part of this release, to enable simple categorization of Labor alongside other project spend categories, Users now have the Category of "Labor" added by default. 

 

Non-Labor Resources

Starting with this release, Non-Labor Resources now must have unique names.  

 

Editable Reports

Financial Resources data is a data set that combines both resource (labor and non-labor) information and the associated timephase information. It is not editable via reports.

 

Example Reports

Whether you're running Billable Projects for Customers, or internal CapEx projects every organization has different requirements for reporting formats and categorizations. Access to Financial Timephase data in reports gives you a wide spectrum of visualization options, including charting, grouping, conditional formatting and ad-hoc formula fields.

 

 

Budget_By_Category.png

 

Adding Grouping for the table part of the report

With_Grouping.png

 

Using Cost Category Grouping by Project, month on month, with Conditional Formatting to identify overspend

 

Grouping_Conditional_Formatting.png

 

 

Additional Examples

 

Monthly_Costs_By_Category.png

 

 

 

Capex_Quarterly.png 

 

Upcoming_FQ_Active_Bill_vs_Burn.png

 

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