Portfolio Roadmaps

Introduction

Portfolio Roadmaps provide managers and executives with an interactive visualization tool to review and assess their strategies, as managed in Portfolios. For example, Portfolio Managers can group projects by Product name, to present to Resource Managers and senior management for approval. 

The Roadmap displays projects associated with the Portfolio Programs or Projects grouped by either a Program or Project attribute, such as Program name, Product name, Value Stream, or Teams. 

mceclip0.png

Jump to:

Accessing Roadmaps

You can access the Portfolio Roadmap from the Portfolio Roadmap panel, or via a link to the roadmap that has been shared with you. The Roadmap inherits the same permissions as the Portfolio. You will be able to view roadmaps if you can view or edit the Portfolio. 

  1. From the Portfolio roadmap, you can create up to four Roadmaps. To view the roadmap, click the Roadmap thumbnail.

    mceclip4.png
  2. You can share the roadmap with other Users in the organization that may not have permission to view or edit the portfolio. When shared, the roadmap view is accessible to the user by clicking the Roadmap link. Simply click the Share icon from the roadmap thumbnail to generate the link. Note that it is recommended to add a password for security purposes. 

    2020-11-19_16-42-25.png

Generating Roadmaps

To generate a Roadmap, you must first add Projects or Programs to the Portfolio. 

  1. Create the Roadmap from the Portfolio Roadmap panel. You can create up to four Roadmap views for each Portfolio. 

    mceclip2.png
  2. Enter a name and select a Program or Project attribute to group by the projects in the Roadmap view.  The following fields are supported:
    • Program attributes: Budget Status, Cost Currency Type, Country, Created By, Geographical Region, Importance, Investment Type, Owner, Phase, Program, Program Manager, Project, Resource Utilization Category, Revenue Currency Type, State/Province, and Status
    • Project attributes: Budget Status, Commit Level, Cost, Currency Type, Country, Created by, Geographical Region, Importance, Investment Type, Owner, Parent Project, Pending Phase, Program, Project, Project Manager, Project Size, Project Sponsor, Project Type, Resource Utilization Category, Revenue Currency Type, State/Province, or Status
    • Custom fields (Picklists)
  3. Click Create Roadmap to generate the Roadmap. The Roadmap bars represent Projects. The bar color is set by default to the Project Phase and the opacity is applied based on Project % completion.

    Note: If the bar color is grey, it means that the color hasn't been set for the Phase value. Please ask your Admin to update the color in Settings > Configuration > Projects > field values. 

    When generating a roadmap, the following rules will be applied:
    • The roadmap will scale automatically based on the start date and end date of the portfolio projects
    • If there are no project values for the attribute you have chosen to group the roadmap by, the swimlane will be hidden. 
    • When you add or remove projects or programs in the Portfolio, the roadmap will be updated automatically. You can also refresh the roadmap manually with the Refresh action in the three-dot menu
    • If the roadmap is grouped by a Program attribute and Portfolio Projects are not linked to a Program, they will not appear in the roadmap
    • If the roadmap is grouped by a Program attribute and Projects are linked to a program that is not in the Portfolio, they will appear in the roadmap and grouped by the Program attribute value

Interacting with Roadmaps

The Roadmap is a visualization tool that helps you make the right strategic decisions for your Portfolio. You can view more details for your projects, customize the Project bar display, filter the view, or add key dates. 

  • Customizing the settings: From the Action menu, select Roadmap settings to edit the Roadmap name, grouping attribute, or the Project bar color.
  • Accessing Project details: To view project details, click a Project bar. The Project details panel displays the Property Card set by the Clarizen Administrator for your profile.

    mceclip0.png
  • Filtering the view: You can filter the projects displayed in the roadmap, for example, to show canceled projects or only projects at risk. Both standard and custom fields are supported for the following field types: Picklist, Dependent Pick List, and date. 

Using visualization tools

When generating a roadmap, it will scale automatically based on the start and end date of the portfolio projects. The roadmap supports ISO week date calendar, and the date format is based on your organization settings.
Note: Fiscal year view is not currently supported. 

You can manually scale the view or zoom using the action buttons. Alternatively, you can use the scrolling and pan functionality. 

  • Scrolling and Pan functionality: To zoom using the mouse, use Ctrl+Scroll on the mouse wheel up (zoom in) or down (zoom out). To move the roadmap, you can use Ctrl+pan cursor to move the roadmap without affecting the zoom.
  • Manual Scaling: Select a predefined scale: weeks, months, quarters, or years. 

    mceclip5.png
  • Zooming with automatic scaling: Use the +/- buttons to zoom in or out to show more or less of the timeline. The scaling will adjust automatically. 
  • Go to date: You can select a date to start the timeline on a specific date. 
    mceclip4.png
  • Today's marker: Today's date will be displayed in the Roadmap when scaling or zooming. If the marker is not displayed in the chosen scaled view, you can jump to Today's date using the Go to date option.
  • Adding key dates: You can add key dates to reference important dates.  These can be dates relevant to all Projects throughout the Portfolio's lifetime. For each date, you can add a name and define a color.

    mceclip8.png

  • Showing dependencies: You can show cross-project dependencies in the roadmap by simply turning on the dependency mode. Predecessors and Successors will be displayed in the Property card and in the Project tooltip. 
Have more questions? Submit a request

Comments